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Language barriers can be a significant obstacle when it comes to effective communication. Booking interpretation services can be a valuable investment to overcome these barriers and facilitate seamless communication. However, their cost can sometimes be a deterrent, that's why we've compiled six practical tips to help you save money when booking interpretation services, without compromising on quality or accuracy.

Implementing these strategies can help you maximise your interpretation budget and make the most of your investment. Let's dive into them so you can save costs while ensuring high-quality interpretation.

Tips to access interpretation when you are on a budget

1. Determine your specific needs

When it comes to interpretation services, it's important to have a clear understanding of your specific requirements. This means identifying the languages involved and the nature of the content that needs to be interpreted. For example, medical interpretation services may require interpreters with a specific background in healthcare terminology. Additionally, the context in which the interpretation will take place can also impact the type of interpretation service needed. Will it be a one-on-one conversation or a large conference? These details will help you determine the most appropriate and cost-effective solution for your needs. By taking the time to clarify your interpretation requirements, you can avoid unnecessary expenses and ensure that you book the most appropriate and cost-effective solution and an interpreter who is best suited for the job.

2. Consider remote simultaneous interpretation (RSI)

Remote simultaneous interpretation is a great option to save money on interpretation services. It eliminates the need for travel expenses and can provide flexibility in terms of language and interpreter availability as well as help you save up up to 70% of the cost. 

It's important to ensure that you have a reliable internet connection, use a professional RSI platform, and that the interpreter is experienced in remote interpretation. With the right approach, remote interpretation can be a cost-effective and flexible solution that allows you to communicate effectively across language barriers.

3. Bundle interpretation services

Consider bundling services with a single provider if you have multiple events or ongoing interpretation needs. Many providers offer discounted rates for long-term partnerships or bulk bookings. By consolidating your interpretation requirements, you can negotiate better deals and establish a mutually beneficial working relationship.

Bundling interpretation services with a single provider can also provide additional benefits beyond cost savings. By working with the same provider over an extended period, you can build a relationship of trust and familiarity. This can lead to improved communication and a better understanding of your interpretation needs. Additionally, the provider may be able to offer more tailored services or suggestions based on their knowledge of your organisation and its goals. By establishing a long-term partnership, you can ensure that your interpretation needs are consistently met with high-quality and reliable services. 

4. Explore translated captions

Translated captions can be an excellent cost-effective option that can be used for live meetings and events and they can also be leveraged for on-demand viewing. Instead of hiring an interpreter, you can add translated captions to your content. This option allows viewers to read the translated text while following the meeting, eliminating the need for real-time interpretation and reducing costs.

5. Leverage AI speech translation

Artificial Intelligence (AI) speech translation technology has made significant advancements in recent years. AI-powered solutions can automatically translate spoken words in real-time and, while they might not match the speaker's nuance like professional interpreters, they offer a more affordable option.

If you opt for an AI-powered solution, consider one that does benchmark and optimisation of the engines, like Interprefy AI. That way you ensure you are using the best engines for your language combinations and that the solution captures your unique terminology. 

6. Mix and match different language solutions for the same event

To save costs, strategically plan when to use professional interpretation services, when captions, and when AI speech translation. Instead of having an interpreter present throughout an entire event or meeting, consider focusing their services on critical moments or for critical languages and choose a cheaper option for the others. This targeted approach can help reduce the overall interpretation time and expenses.


It's important to remember that interpretation services are an investment, and finding the right balance between cost and quality is essential. With the tips we've shared, you can make strategic choices and be proactive in your approach to interpretation services. This will help you facilitate seamless cross-cultural communication and achieve your goals without breaking the bank. So don't let language barriers hold you back, book interpretation services today and take advantage of these practical tips to save money without compromising on quality or accuracy.




Patricia Magaz

Written by Patricia Magaz

Learn about the latest developments at Interprefy by Patricia Magaz, Content Strategist at Interprefy.