Multilingual meetings and events have become a standard part of global business. Expectations for accessibility and inclusion continue to rise, and so do the challenges for event organisers and planners, project managers, event coordinators and anyone involved in the preparation of a global event; especially when it comes to managing multilingual services across formats, time zones, and budget constraints. Therefore, whether you're hosting internal training sessions, live webinars, or multi-language conferences, finding a cost-effective way to manage interpretation across multiple events can be a real hurdle.
That’s where Interprefy Plans come in. Instead of locking organisations into a rigid, standardised approach, they offer a flexible way to plan and budget for options that match your needs, not just your next event.
In this article, we’ll examine how to approach multilingual planning more strategically, what makes support models cost-effective, and when Interprefy Plans might be the right fit for your team.
When planning multilingual events, it’s natural to focus on the immediate logistics of a single event. But when you’re hosting recurring meetings, hybrid formats, or events with varying multilingual requirements, the way you approach interpretation planning matters.
Here are four factors to consider when shaping a multilingual support strategy:
Frequency – Are you hosting multiple events over the year, or a single multilingual event?
Complexity – Do your events require real-time interpreter coordination and technical support?
Internal capacity – Does your team have the capacity and time to manage multilingual access independently?
Budget structure – Do you need predictable spend or the ability to scale up and down as needed?
Interprefy Plans are structured around these practical questions. They offer a tiered approach to multilingual access, combining flexible technology use, interpreter availability, and expert services under clear usage models.
A cost-effective approach isn’t just about spending less. It’s about making sure that what you spend aligns with what you actually need.
Some teams prefer hands-on control and direct access to interpretation technology. Others need full-service support for mission-critical events with no room for error. Interprefy Plans are designed to support both approaches, and everything in between.
A key feature of the Platform Plan is recurrent access to Interprefy Now, a mobile-first solution designed for in-person, spontaneous multilingual interactions. Using real-time AI speech translation and multilingual captions, attendees can follow and contribute to conversations directly from their smartphones. No additional AV equipment is required. Participants simply scan a QR code, select their language, and use push-to-talk features to engage in the conversation. Supporting over 6000 language combinations, Interprefy Now is particularly useful for settings such as training workshops, site visits, and informal gatherings with diverse audiences.
All plans are valid for 12 months and provide transparent pricing based on actual usage, allowing teams to avoid hidden costs or unused hours. To help you make the most of your plan, the Interprefy team monitors usage and provides regular reports, offering visibility into how your resources are being used and where adjustments may be needed across your event calendar.
Let’s consider a few scenarios to illustrate how organisations can benefit from a tailored approach:
A global organisation hosts monthly team meetings in three regions, in two languages. Their internal team manages logistics confidently and needs a reliable interpretation platform. The Platform Plan offers an efficient, cost-effective solution.
A marketing team delivers quarterly stakeholder webinars in six languages, featuring live presenters, multimedia content and audience Q&A. They require rehearsal time, interpreter briefing and on-event support. The Professional Services Plan, combined with the Interpreters Plan, offers the right level of control and assistance.
By decoupling technology, support services and interpreter access, Interprefy Plans enable users to mix and match based on real event needs — rather than assuming a standard setup will apply to all scenarios.
Planning for multilingual support across varied event types demands clarity, not just capability. Organisations must avoid overcommitting to tools or services they don’t need. That's where Interprefy Plans play a decisive role. They focus on what's required — be that agile technology access, full-service support or precise live interpretation.
This modular approach helps reduce both cost and complexity, while ensuring your events remain accessible and inclusive to diverse audiences.
Whether your team is scaling multilingual training, launching global webinars or delivering hybrid conferences, Interprefy Plans provide the tools and support to make each event a success — without wasting time or resources.